MEMO
Date: March l6
RE: Travel expenses
A great deal of employee travel is scheduled for the coming weeks. Therefore, the accounting department would like to clarify company policy regarding reimbursement for hotel stays and per diem.
Hotels: Our support staff are instructed to book and pre-pay hotel rooms for employees within a standard price limit, which depends on the city and the season of travel. For example, the limit for this month's MBA convention in Springfield is $200 per night. If you wish to reserve a more expensive hotel, you must pay the difference yourself.
Per diem: Per diem is meant to cover food and other small expenses while traveling. It is a fixed amount per day and varies according to the city. For one-day trips with no overnight stay, employees receive 75% of the standard per diem. For example, here are the per diem amounts for a trip to Springfield:
Standard per diem: $80 per day
One-day trip (no overnight stay): $60
If you have any questions, please don't hesitate to ask.
Alana Cahill
Accounting Manager
Springfield MBA Convention, March 26-27 Cooper Expo Center, Springfield
AGENDA
Saturday, March 27
To: Alana Cahill <cahill_a@emco.com>
From: Sara Crowder <crowder_s@emco.com>
Subject: Convention
Date: March 17
Hi, Alana.
There's been a slight change of plans. I know you booked me for Friday and Saturday night at the Springfield Airport Hotel. But an important client is asking for an urgent meeting on Friday evening, so I'll just be flying in for Saturday's sessions. Can you please cancel the hotel and change my ticket to the 6:45 a.m. departure and the 7:00 p.m. return flight on the 2th? I've checked, and there are plenty of seats left on both.
Sorry to cause you extra trouble.
Thanks,
Sara
